President's Roles & Responsibilities
Chapter President Responsibilities
- The President is responsible for leading the meeting and motivating all Leadership Members to fulfill their duties and responsibilities in a timely manner.
- Submit Monthly Report online no later than the 5th of the following month.
- Pay attention to emails from corporate.
- If leadership changes, complete the Website Change Request.
Chapter Meeting Flow
- Maintain the agenda to keep the meeting to the specified time.
- Always end the meeting on a positive note.
Run the Meeting
Texting or talking amongst the chapter members should be disciplined on each occurrence. If the problem persists, Membership Leader of your Chapter is to take the appropriate action at the request of the President per Total Networking Team Policies & Procedures.
Coordinate Leadership Meetings Regularly
Conduct a leadership meeting a minimum every 8 weeks. Leaderships goals are to discuss all current Chapter reports and discuss chapter business goals.
Conduct Open Forum Meeting for Membership Feedback
Coordinate an Open Forum meeting in place of the normal 10 minute presentation every 8 – 10 weeks.
Build and Maintain a Leadership Binder
A Leadership Binder is a tool for your chapter's leadership team to run the meetings smoothly. Inside the binder, each leader has their one folder with all of their materials. These folders are to stay with the chapter week to week. This helps the chapter run smoothly incase of absences, because the member filling that role will be able to have all of the materials needs. Leadership Binder
Membership's Role & Responsibilities
A TNT Chapter is only as strong as its weakest member and the selection process of new members is crucial to the health of the chapter as a whole. It is up to the Membership Committee to ensure this process is carried out with attention to detail and nothing falls through the cracks. You are essentially your chapter's talent scout. Membership Committee tracks:
- Interview and Induct New Members
- Keep track of Member Attendance and the Anniversary Month of Each Member.
- Report to Corporate if Members reach 2 or more absences in a 6 month period, and schedule an outside meeting to discuss with the member.
- Report to Corporate when members are inducted or leave the chapter via the Website Change Form
- Fill out your Weekly Chapter Attendance.
- Leave of Absence can be requested by the member filling out the Extended Leave Request Form. Corporate will forward to Leadership once approved or denied.
Talking to Visitors in Your Chapter
After referrals are passed the Chapter President will invite the guest(s), to meet with the Membership Committee for a quick exchange at the end of the meeting. This is an opportunity for Membership to confirm the visitor's interest in potentially joining TNT.
- Encourage visitors to reach out and interact with other members.
- Encourage visitors to also visit other chapters if their category is open.
- Offer visitors your personal experience(s) with TNT or reference another person's experience as testimony.
- Also, try to suggest to the visitor a complimentary or synergistic category member who might benefit from them joining and passing business referrals between each other (I.E., Real Estate Agent + Mortgage Broker or Property Inspector and Foundation Repair Company)
Here are some Talking Points to help you convey important information
Info to Cover During Chapter Meetings
TNT Attendance Policy - TNT has a generous two term period for the year, six months each. This comes with a liberal allowance of 6 substitutes in each term. We encourage members to invite a visitor as a sub.
- Tardies and Early Exits are Tracked, and equal 1/2 an absence.
- *Members who arrive 15 minutes or more late are marked absent. Members who leave 15 minutes or more early are also absent.
- Three (3) absences are the maximum allotted.
- Provide members with a report on their attendance that they initial at the end or beginning of each month.
Encourage Members to...
- Come 15 minutes or more early and schedule outside meetings to enhance your relationships.
- Invite a visitor as a sub.
- Prepare subs as you would an employee working for you. Since your visitor is representing you and your business prepare them with your 60 second pitch.
- Members encourage their subs to be early and/or on time, and stay for the entire meeting. (They must be 18 years of age.)
Membership Application Process
It is vitally important that member applications are processed very carefully and promptly. If membership needs assistance in decision-making, the next process is to speak with your Chapter Vice President. Applications will be received by Membership Committee and the President of your Chapter.
- Reach out to the applicant in a timely manner to schedule an interview.
- Conduct the interview using the Interview Guide
- Reach out to let the Member know if they have been accepted or regretfully denied. If accepted, invite them to pay @ https://theoriginalstnt.com/pay-now-1 . Encourage them to send you a copy of their receipt to confirm payment.
- No member is inducted until membership fees & dues have been received and an online application is submitted. Once payment is submitted online and the recurring form filled out, Corporate will notify you, if you have not received the application then it did not get submitted and you cannot induct the new member.
- Update the chapter's Spreadsheet and Directory with the new member's information and prepare a New Member Folder for them.
- When inducting a new member, read their bio from their application to the group highlighting them. Using the Code of Ethics you may induct them and gift them a New Member Folder and any promotional items you choose to use.
- Once the member is inducted, instruct them to go to the website and check their new profile for accuracy and "Like" TNT's Facebook Page as well as the individual chapter pages.
TNT Chapter Visitor Host
Creating a inviting atmosphere
The chapter Visitor Host is a simple job that is perhaps the most important. When the first thing a visitor sees is a smiling face with a hand extended out, it creates a powerful first impression.
The visitor host should always make sure the arrive 15 minutes before the meeting, and help keep the room engaged in open networking. The best place for this member is close to the door and aware of the entrance. When a visitor enters, make sure you great them with a warm smile and a firm handshake. Ask them who they are, what their business is and how they heard about us.
Invite them to sign in on the Visitor/Substitute Sign-in Sheet and ask them for 4 business cards. Make sure you distribute the cards you collected to select members. Write the person who invited them onto 1 card and hand that to the Vice President. One goes to the Chapter President, 1 goes to Membership and 1 to various member for follow up. They will have the opportunity to pass more out to the group during their 60 second. Then personally introduce them to the members or your TNT chapter.
Once the meeting begins, you will have an opportunity to during leadership reports to announce the visitor(s) to the group and thank them for attending.
With in 24 hours of the meeting, you will have to summit a REPORT of the visitors from your chapter to ensure an email goes out from corporate. If you choose to, you can use this report form as a digital sign-in sheet using your personal laptop or tablet. Please make sure you can access wifi or your hotspot.
Make sure you follow up with members that were asked to follow up. All members are encouraged to connect with visitor's. This is a great topic to bring up during your report.
